Provider Information
A Provider is a self-employed person or agency who directly provides services to people with developmental disabilities. All providers must be certified through the Ohio Department of Developmental Disabilities (DODD) before they can provide any services.
Becoming an Independent Provider
Prior to becoming a provider, you will need to complete a background check as part of your application packet.
In addition, you must have 8 hours of initial training and have a current CPR/First Aid certification. You can take the Initial Independent Provider training online at DODD's MyLearning.
CURRENT PROVIDERS
For any service provided; providers must have documentation of that service. Each service has its own documentation requirements, which can be found within the rule for each service found HERE.
Providers can determine how they would like their documentation to appear, but it MUST contain all the required elements addressed in rule.
SAMPLE TEMPLATES
HPC Documentation Sheet Option 1
HPC Documentation Sheet Option 2
UI/MUI GUIDANCE
Providers should notify the appropriate parties if an Unusual Incident (UI) / Major Unusual Incident (MUI) occurs.
Independent/Agency Providers: The following MUI categories must be reported within 4 hours: emotional abuse, exploitation, misappropriation, neglect, peer-to-peer act, physical abuse, prohibited sexual relations, sexual abuse, unexplained or unanticipated death, and inquiries from the media regarding an MUI.
All other MUIs and UIs should be reported as soon as possible, and no later than 24 hours.
Providers must submit an incident report to irsubmissions@clintondd.org by 3:00 p.m. on the first working day after becoming aware of a potential or confirmed major unusual incident.
To report an Incident contact: (937) 382-7519 Monday through Friday 8:00 a.m. until 4:00 p.m. After hours, on weekends, and on Holidays call: (937) 725-5074.
Anytime a UI/MUI occurs, you must document it on an Incident Reporting Form. Submit the completed Incident Report via email to irsubmissions@clintondd.org.
You are required to maintain a monthly Monthly UI Log and submit it to the Provider Support Coordinator even if you have no incidents.
An MUI Annual Analysis must be completed by 1/31 and submitted to the County Board by 2/28 even if there are no MUI's. A courtesy email reminder will be sent to Providers on our email distribution list about the analysis and its due date, as well as a form that you can use to fill out. However, it remains the Providers responsibility to complete these forms and submit it, regardless of receiving any reminders.PROVIDER RESOURCES
NEWSLETTERS
UPCOMING PROVIDER MEETINGS
July 8, 2025 @ 10am
If you have any provider questions/concerns please contact:
Amanda Van Tress
Provider Support Coordinator
937-944-3340