Responsibilities of the County Recorder
- Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
- Maintains permanent land records, retains them in archival form and makes them constantly accessible to the public.
- Enforces more than 1200 sections of the state law in the Ohio Revised Code (ORC) pertaining to the duties of the Recorder’s Office.
- Takes great care to ensure that every document received is accurately filed, recorded and indexed.
- Serves on the county’s RECORD COMMISSION which authorizes the retention of county records and determines when or how these government records may be disposed.
- Serves as secretary and chief administrator of the county’s MICROFILMING BOARD to authorize any purchase, lease or contract for microfilming equipment in the county offices and to oversee the operation of the county’s microfilming center and services.
- Collects fees for documents filed in the Recorder’s office and pays these monies into the county’s general fund and to the state Ohio Housing Trust Fund.
- Maintains an accurate record of all monies appropriated to the Recorder’s office for its operation.
- Performs all accounting functions necessary to the operation of the Recorder’s office including preparation of annual budgets and reports, vouchers, purchase orders etc., and maintains all payroll records, sick and vacation leave records and other records pertaining to the Recorder’s staff.
- Files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.
- Notifies the boards of county commissioners and township trustees annually of their duty to file zoning resolutions, maps and amendments.
Your Clinton County Recorder’s Office has MOVED!
OUR NEW LOCATION:
Clinton County Administrative Campus
1850 Davids Drive, Suite 305
Wilmington, OH 45177
Website, Emails, Phone Extensions and Fax will remain the same.
QUESTIONS?
Day.Tanya@clintoncountyohio.us
937.382.2067
Thank you for your patience throughout our transition.
Tanya K. Day, Clinton County Recorder
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CLICK below to search public records or to sign up for Property Fraud Alerts
Documents available at Clinton County Archives
- Tax Records: 1820-1907 digital; after 1907- hard copies (large books)
- Marriages, 1810 – 1928
- After 1928 contact Probate Court at 937-382-2280
- Wills, 1810 – 1979
- After 1979 contact Probate Court at 937-382-2280
- Deeds, ~1798 – 1856 Volumes A-Z
- After approximately 1856 contact the Recorder’s Office at 937-382-2067
PLEASE NOTE THE DATES ABOVE TO BE SURE YOU CONTACT THE CORRECT OFFICE IN SEARCH OF RECORDS. To request a record please contact the Clinton County Archives via telephone, email, mail, fax, or use the Request Form. Please include the type of record you are looking for (i.e. Death Record), the full name or as much as you can provide, and the approximate dates. Indicate whether you would like to receive a copy of the record via email if it is available. You may also request to pick up a copy at the archives in person or have it mailed after sending in a self-addressed stamped envelope.