History of the County Recorder

The Practice of Recording real estate documents is based on law in England which traveled to the New World with the colonists.  Public land registrars were in colonial America to keep accurate records.  A system of registration was necessary to prove the rights of persons who first made claims to property.

In 1787 the Northwest Territory was formed, encompassing all lands north and west of the Ohio River.  A Recorder’s office was established in each county.  Ohio became a state in 1803 and although the state constitution did not provide for a Recorder’s office, the first state legislature mandated that a Recorder be appointed in each county by the Judges of the Court of Common Pleas.  In 1829 the Recorder became an elective position and in 1936 the term was established at four years.

Today the County Recorder keeps and maintains accurate land records that are current, legible and easily accessible.  An important aspect of the Recorder’s work is to index each document so it may be readily located.  Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a “chain of title” (history of ownership) and ensures that any debts or encumbrances against the property are evident.  These invaluable records are utilized by the general public, attorneys, historians, genealogist and land title examiners.  In some counties, certain property is registered under the Torrens Act.  This “registered land” has boundaries certified to be correct;  title is guaranteed by a state insurance fund.  Torrenized land records are the responsibility of the County Recorder.

COVID-19 OFFICE POLICY:

  • The Recorder is currently limiting the number of persons allowed in the office due to the arrangement and the small footprint of the office, therefore you are encouraged to call in advance of your visit when possible.
  • We will continue to conduct business by phone, fax and email as appropriate.
  • To help keep our employees and the community safe, please maintain social distancing of at least 6’, and make use of the hand sanitizer and gloves that are provided when using the public computers, copier and when using the office records.
  • We appreciate our customers being responsible for their safety and the safety of others when entering the office and using any additional safety measures that they believe necessary.
  • We appreciate your patience as we transition into opening the office back up and as always the opportunity to serve you.

Recorder Quick Links
General Information
Phone Numbers
937-382-2067
Fax: 937-382-8097
Emergencies: Dial 911
Location
46 S. South Street
Suite 222
Wilmington ,
OH
45177

Monday - Friday
8:00am - 4:00pm
Recorder
Tanya K. Day