History of the County Recorder

The Practice of Recording real estate documents is based on law in England which traveled to the New World with the colonists.  Public land registrars were in colonial America to keep accurate records.  A system of registration was necessary to prove the rights of persons who first made claims to property.

In 1787 the Northwest Territory was formed, encompassing all lands north and west of the Ohio River.  A Recorder’s office was established in each county.  Ohio became a state in 1803 and although the state constitution did not provide for a Recorder’s office, the first state legislature mandated that a Recorder be appointed in each county by the Judges of the Court of Common Pleas.  In 1829 the Recorder became an elective position and in 1936 the term was established at four years.

Today the County Recorder keeps and maintains accurate land records that are current, legible and easily accessible.  An important aspect of the Recorder’s work is to index each document so it may be readily located.  Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a “chain of title” (history of ownership) and ensures that any debts or encumbrances against the property are evident.  These invaluable records are utilized by the general public, attorneys, historians, genealogist and land title examiners.  In some counties, certain property is registered under the Torrens Act.  This “registered land” has boundaries certified to be correct;  title is guaranteed by a state insurance fund.  Torrenized land records are the responsibility of the County Recorder.

Your Clinton County Recorder’s Office has MOVED!


Clinton County Administrative Campus

1850 Davids Drive, Suite 305

Wilmington, OH 45177

Website, Emails, Phone Extensions and Fax will remain the same.




Thank you for your patience throughout our transition.

Tanya K. Day, Clinton County Recorder


CLICK below to search public records or to sign up for Property Fraud Alerts 

  Property Fraud Alert Search Public Records

Documents available at Clinton County Archives

  • Tax Records: 1820-1907 digital; after 1907- hard copies (large books)
  • Marriages, 1810 – 1928
  • Wills, 1810 – 1979
  • Deeds, ~1798 – 1856 Volumes A-Z

PLEASE NOTE THE DATES ABOVE TO BE SURE YOU CONTACT THE CORRECT OFFICE IN SEARCH OF RECORDS. To request a record please contact the Clinton County Archives via telephone, email, mail, fax, or use the Request Form. Please include the type of record you are looking for (i.e. Death Record), the full name or as much as you can provide, and the approximate dates. Indicate whether you would like to receive a copy of the record via email if it is available.  You may also request to pick up a copy at the archives in person or have it mailed after sending in a self-addressed stamped envelope.

Our office accepts cash and checks as forms of payment.

Recorder Quick Links
General Information
Phone Numbers
Fax: 937-382-8097
Emergencies: Dial 911
1850 Davids Drive
Suite 305
Wilmington ,

Monday - Friday
8:00am - 4:00pm