Document Recording Standardization Guidelines

In Ohio, House Bill 525 went into effect on July 1st, 2009.  This new law (ORC 317.114) creates standardization guidelines for documents that are recorded in Recorder Offices across the state.

  • Computer font size of at least 10 point;
  • Minimum paper size – 8 ½ x 11, Maximum paper size – 8 ½ x 14;
  • Black or Blue ink ONLY;
  • No use of highlighting;
  • Margins of 1 inch on each side of the page and on the bottom;
  • 3 inch margin on the top of the first page, reserved for recorder, auditor & engineer.

MUST BE BLANK SPACE.

  • 1 ½ margin on the top of each of the remaining pages.

MUST BE BLANK SPACE.

THIS LAW DOES NOT APPLY TO:

  • Any document from any court or taxing authority;
  • Plats;
  • DD214’s;
  • Any state or federal document;
  • Any document executed before the effective date of this law.

If a document signed does not conform to these guidelines, an additional recording fee of $20.00 will be collected.

Standards Template

COVID-19 OFFICE POLICY:

  • The Recorder is currently limiting the number of persons allowed in the office due to the arrangement and the small footprint of the office, therefore you are encouraged to call in advance of your visit when possible.
  • We will continue to conduct business by phone, fax and email as appropriate.
  • To help keep our employees and the community safe, please maintain social distancing of at least 6’, and make use of the hand sanitizer and gloves that are provided when using the public computers, copier and when using the office records.
  • We appreciate our customers being responsible for their safety and the safety of others when entering the office and using any additional safety measures that they believe necessary.
  • We appreciate your patience as we transition into opening the office back up and as always the opportunity to serve you.

Recorder Quick Links
General Information
Phone Numbers
937-382-2067
Fax: 937-382-8097
Emergencies: Dial 911
Location
46 S. South Street
Suite 222
Wilmington ,
OH
45177

Monday - Friday
8:00am - 4:00pm
Recorder
Tanya K. Day